How do I write employment contracts?
What to include
An employment contract sets clear expectations for both the venue and the worker. The core terms are the position, duties, pay rate, pay schedule, expected hours and start date. Many venues also add terms for tips, overtime, uniforms, breaks and how either side can end the job.
For event staff, the contract may explain that work is seasonal or paid per event, which affects whether a person is an employee or an independent contractor. Describe the classification clearly, because the difference affects taxes, benefits and wage rules.
- Job title and duties
- Pay rate, overtime treatment and pay schedule
- Expected hours or event-based scheduling
- Policies on attendance, conduct and safety
- Termination notice and final pay terms
- Signatures and dates for both parties
Legal checks before you use it
Wage and hour laws, minimum pay, overtime rules and required notices vary by state, province and country. Some areas require specific written notices or pay statements, and some restrict certain clauses. Check your local labor department's guidance and have a qualified professional review the final version.
Keep signed copies in a secure place and give each worker a copy. This protects both sides if questions come up later about pay or duties.
Common mistakes
- Using a generic online template without checking local wage and classification rules.
- Calling a worker a contractor when the venue controls their hours and tasks, which can cause classification problems.
- Leaving pay timing or overtime out of the written terms.
