Staffing
- How many staff do I need for an event?
A common rule is 1 staff member per 20–50 guests, depending on the event type and service level. For a seated dinner with full service, plan 1 server per 10–15 guests; for a casual reception, 1 per 30–50 guests. - What is the best way to schedule event staff?
Use scheduling software to create shifts, track availability, and send reminders. Publish schedules at least 1–2 weeks in advance, and build in buffer time for setup and cleanup. - Should I hire employees or independent contractors?
It depends on control and local laws. If you control when, where, and how they work, they're likely employees. Independent contractors have more freedom but you can't dictate schedules or tasks as strictly. - How do I train event staff?
Train event staff with a mix of orientation, hands-on practice, and shadowing. Cover venue layout, roles, customer service, and emergency procedures. Use checklists and run drills before events. - What should I pay event staff?
Pay event staff based on role, experience, and local market rates. Typical U.S. ranges: servers $15–$25/hour, bartenders $18–$30/hour, setup crew $14–$20/hour. Many venues add a service charge or gratuity. Check your state's minimum wage and overtime rules. - Can I use volunteers to staff events?
Yes, but with legal limits. Volunteers can work for nonprofits, but for-profit venues generally must pay staff. Even for nonprofits, avoid using volunteers for roles that replace paid employees. Check federal and state labor laws.